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Preparing a good agenda is necessary for conducting an effective and productive meeting. It is important for several reasons. First of all, it provides a focus for the meeting because it clearly states the objective. Secondly, with the use of an agenda each item is allocated the time that it needs and it provides a useful outline for the meeting. Following the outline leads to a successful time distribution and it helps the group stay on track. Moreover, it can be used as a checklist or an aid that ensures all of the information is covered. The chairperson of a meeting should make certain that the list of items to be discussed is complete by checking with everyone involved and asking for agenda item requests. Finally, an agenda helps participants to prepare beforehand for the upcoming discussions. In addition to the clearly stated objective, topics for discussion and time allotment, participants should also receive information such as the list of attendees, a presenter or discussion leader for each topic and administrative details, i.e. date, time, duration and location (venue).